U.S. District Court

The United States Pretrial Services Office in the District of Oregon is a career organization focused on providing exceptional service to the Court, members of the legal community and the general public. Currently, we are seeking applicants for a full‐time Pretrial Services Administrative Support Clerk in Portland, Oregon. This position provides office assistance in accordance with approved internal procedures and policies. The duties consist of administrative and technical assistance to ensure smooth and efficient operations in the office. This is a temporary position, subject to the availability of funding. Position may become permanent without further competition.

Representative Duties

• Assists division staff with scanning, copying, filing, stamping, and locating files and documents.
• Utilizes personal computer and programs to send email, obtain and input data, produce documents, and scan, upload, and route documents. Maintains, updates, and tracks paper and electronic files.
• Sorts, classifies, and scans appropriate documents from paper case files into database.
• Prepares reports, form letters, notices, and other correspondence using templates and forms.
• Assists with preparing correspondence, logs, and documents, including typing, keyboarding, formatting, and generating documents from templates and notes.
• Monitors detained case activity, closings, and travel log documents, distributes Capture information to officers, and controls passports with notification to the State Department.
• Provides quality assurance of electronic filings in PACTS and ECF.
• Assists pretrial services officers in conducting limited scope criminal history database inquiries and compiles limited scope criminal history/profiles. Submits collateral record inquiries. Assists in record collection as needed.
• Opens new defendants case files at the direction of pretrial services officers.
• Maintains drug treatment records.
• Reports matters regarding the office's physical needs (such as heating, cooling, lighting, and cleaning).
• Receives, prioritizes, and routes all incoming materials from within the Court to appropriate individuals in the office. Receives, screens, and routes incoming and outgoing mail to appropriate persons or offices.
• Performs receptionist duties by greeting visitors/clients in person and on the telephone, answering routine questions, and direction to the appropriate person or department.
• Performs other related duties as assigned.

The primary focus of the job is to contribute to the smooth and efficient administration of the office by providing clerical, and other related services. Errors in judgment or discretion can lead to incorrect or improper information being disseminated. Responding to competing priorities, maintaining confidentiality and handling persons tactfully are essential to providing quality administrative services in a courteous and efficient manner.

Qualifications

To qualify at the CL-23 level, candidate must possess high school diploma or equivalent and two years of general experience. General experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.

Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience. Placement at step 2 to 25 requires at least one year of specialized experience. Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience.

Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. 

Preferred Qualifications

In addition to the minimum qualifications, preference will be given to candidates with prior judiciary experience. 

Candidates must also demonstrate:

• A consistent past employment record;
• Experience in dealing with routine and complex assignments;
• Excellent typing and proofreading skills;
• A demonstrated ability to think through, analyze, and interpret written communications;
• Ability to prioritize tasks and work assignments;
• Superior oral and written communication skills;
• Strong interpersonal skills; and
• A professional demeanor and appearance appropriate for a law or professional office environment.

Salary Range

Salary Range ($40,076 ‐ $65,122) depending on experience and qualifications. Salary matching not guaranteed.

Application Process

To apply, submit the following:

1. Federal Judicial Branch Application for Employment (AO 78)
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2. Letter of Interest (Cover Letter), which includes a narrative statement that addresses your qualifications, skills and relevant experience;
3. Chronological resume;
4. List of 3 professional references with telephone and email contact information; and
5. "Unofficial" University Transcripts (if using educational substitution for general experience).

Send application packet via email to in pdf form and include "ORPT-23-03 Pretrial Services Clerk" in the subject line. All documentation should be combined into one pdf. Application forms are available on the District of Oregon’s website at ord.uscourts.gov in fillable format. Please type or print all information and sign and date forms where indicated. Incomplete packets will not be considered.

Due to the volume of applications, the U.S. Pretrial Services Office will only communicate with those individuals who are invited for personal interviews and only applicants who are interviewed will receive a written response regarding their application status. Applicants selected for interviews must travel at their own expense. Relocation expenses are not authorized and will not be reimbursed. Verification of employment, education, and reference checks will be made prior to any offer of employment. The selectee for this position will be subject to a criminal background record check and consumer credit check before an employment offer is made.

For Further Information

• Learn more about the U.S. District Court for the District of Oregon and the Pretrial Services Office.
• Employee Benefits
• Conditions of Employment